top of page

Privacy Policy

At Pantopix Ro, a company incorporated in Romania, we recognize the importance of protecting your personal information. This Privacy Policy outlines the ways in which we gather, utilize, disclose, and safeguard your data when you visit our website. By accessing our website, you acknowledge and accept the practices described in this Privacy Policy.

What information do we collect and for what purpose?

We process your personal data on the following lawful bases, as required by the General Data Protection Regulation (GDPR): (a) your consent, (b) performance of a contract, (c) compliance with legal obligations, and (d) our legitimate interests, provided these do not override your rights and freedoms

 

The categories of information we collect include:

 

  • Information you provide directly: We may collect personal information such as first and last name, phone number, e-mail address, company address when you correspond with us. We may also collect additional information you provide to us about your company which we will consider to be personal information if it is linked to your identifying information. We may combine this information with data we collect from you through other methods, such as telephone conversations or electronic document exchange services.

  • Information we collect when you use our website.


We use this information to operate, maintain, and provide to you a personalized experience on our website. We may use this information to communicate with you, such as to send you email messages, and to follow up with you to offer information about our services. We may also send you service-related emails or messages (e.g. transactional communications, change or updates to our services, technical and security notices). For more information about your communication preferences, see “Your Choices Regarding Your Information” below.

How do we use cookies and other tracking technologies to collect information?

We and our third party partners may automatically collect certain types of usage information when you visit our website. For instance, when you visit our website, we may send one or more cookies — a small text file containing a string of alphanumeric characters — to your computer that uniquely identifies your browser enhancing your navigation through the site. A cookie may also convey information to us about how you use the website (e.g., the pages you view, the links you click, how frequently you access the website, and other actions you take on the website), and allow us to track your usage of the website over time. We may collect log file information about your browser or mobile device each time you access the website. Log file information may include anonymous information such as your web request, Internet Protocol (“IP”) address, browser type, information about your mobile device, referring / exit pages and URLs, number of clicks and how you interact with links on the website, domain names, landing pages, pages viewed, and other such information. We may employ clear gifs (also known as web beacons) which are used to anonymously track the online usage patterns of our Users. In addition, we may also use clear gifs in HTML-based emails sent to our users to track which emails are opened and which links are clicked by recipients. The information allows for more accurate reporting and improvement of the website. 

 

We may also collect analytics data, or use third-party analytics tools, to help us measure traffic and usage trends for the website. These tools collect information sent by your browser or mobile device, including the pages you visit, your use of third party applications, and other information that assists us in analyzing and improving the website. Although we do our best to honor the privacy preferences of our Users, we are not able to respond to Do Not Track signals from your browser at this time, as we believe that there is no consistent industry standard for how to respond to Do Not Track browser settings.

 

We obtain your explicit consent before placing non-essential cookies on your device. When you first visit our website, a cookie banner will allow you to accept or reject non-essential cookies. You can change your preferences at any time through our cookie settings.

 

When you access our website by or through a mobile device, we may receive or collect and store a unique identification numbers associated with your device or our mobile application (including, for example, a UDID, Unique ID for Advertisers (“IDFA”), Google Ad ID, or Windows Advertising ID), mobile carrier, device type, model and manufacturer, mobile device operating system brand and model, phone number, and, depending on your mobile device settings, your geographical location data, including GPS coordinates (e.g. latitude and/or longitude) or similar information regarding the location of your mobile device. 

 

We may use the data collected through cookies, log file, device identifiers, location data and clear gifs information to: (a) remember information so that you will not have to re-enter it during your visit or the next time you visit the site; (b) provide custom, personalized content and information, including advertising; (c) provide and monitor the effectiveness of our website; (d) monitor aggregate metrics such as total number of visitors, traffic, usage, and demographic patterns on our website; (e) diagnose or fix technology problems; and (f) otherwise to plan for and enhance our services. 

Third Party Tracking and Online Advertising

We may permit third party ad networks, social media companies, and other third party services to collect information about browsing behavior from visitors to our website through cookies, social plug-ins, or other tracking technology. We may permit third party online advertising networks to collect information about your use of our websites over time so that they may play or display ads that may be relevant to your interests on our services as well as on other websites or services. Typically, the information is collected through cookies or similar tracking technologies. The only way to completely “opt out” of the collection of any information through cookies or other tracking technology is to actively manage the settings on your browser or mobile device. Please refer to your browser's or mobile device's technical information for instructions on how to delete and disable cookies, and other tracking/recording tools.

Sharing of your information

We may share your personal information in the instances described below. For further information on your choices regarding your information, see the “Your Choices About Your Information” section below.

 

We may share your personal information with:

  • Other parties you chose to share data with. This may include your employer, your benefits providers, and any other company or individual you engage with;

  • Other companies owned by or under common ownership as Pantopix Ro. These companies will use your personal information in the same way as we can under this policy; Third-party vendors and other service providers that perform services on our behalf, as needed to carry out their work for us, which may include identifying and serving targeted advertisements, billing, payments, background check services, service fulfilment, web hosting or providing analytic services;

  • Our business partners who offer a service to you jointly with us, or who partner with us to provide our services to you;

  • Other parties in connection with a company transaction, such as a merger, sale of company assets or shares, reorganization, financing, change of control or acquisition of all or a portion of our business by another company or third party or in the event of a bankruptcy or related or similar proceedings; and Third parties as required by law or subpoena or if we reasonably believe that such action is necessary to comply with the law

  • Third parties as required by law or subpoena or if we reasonably believe that such action is necessary to comply with the law and the reasonable requests of law enforcement, to enforce our Terms of Service or to protect the security or integrity of our website, and/or to exercise or protect the rights, property, or personal safety of Pantopix Ro, our Users, or others.

 

We may also aggregate or otherwise strip data of all personally identifying characteristics and may share that aggregated, anonymized data with third parties.

Your choices about your information

How to control your communications preferences?

You can stop receiving promotional email communications from us by clicking on the “unsubscribe link” provided in such communications. We make every effort to promptly process all unsubscribe requests.

​

Modifying or deleting your information

We retain personal data only as long as necessary to fulfill the purposes for which it was collected, including for legal, accounting, or reporting requirements. The specific retention period depends on the type of data and the purpose of processing. When data is no longer required, it will be securely deleted or anonymized. 

If you have any questions about reviewing, modifying or deleting your account information, you can contact us directly at info@pantopix.com.

Your data protection rights

Under the GDPR, you have the following rights regarding your personal data:

  • The right to be informed about how your data is used

  • The right of access to your personal data

  • The right to rectification of inaccurate data

  • The right to erasure (“right to be forgotten”) in certain circumstances

  • The right to restrict processing

  • The right to data portability

  • The right to object to processing

  • The right not to be subject to automated decision-making, including profiling

 

To exercise these rights, please contact us at info@pantopix.com.

How do we store and protect your information?

Storage and Processing

Your information collected through the website may be stored and processed in Romania, Germany or any other country in which Pantopix Ro or its affiliates or service providers maintain facilities. If you are located in other regions outside of EU with laws governing data collection and use that may differ from Romania law, please note that we may transfer information, including personal information, to a country and jurisdiction that does not have the same data protection laws as your jurisdiction, and you consent to the transfer of information to Romania, Germany or any other country in which Pantopix Ro or its parent, affiliates or service providers maintain facilities and the use and disclosure of information about you as described in this Privacy Policy. When we transfer your personal data outside the European Economic Area (EEA), we ensure appropriate safeguards are in place, such as standard contractual clauses approved by the European Commission, to protect your data.

​

Keeping your information safe

Pantopix Ro cares about the security of your information, and uses robust and state-of-the-art physical, administrative, and technological safeguards to preserve the integrity and security of all information collected through the website. In the event of a data breach that affects your personal data, we will notify you and the relevant supervisory authority without undue delay, as required by GDPR.

Children's data

Our services are not intended for children under 16 years of age. We do not knowingly collect personal information from children under 16. If you believe a child has provided us with personal data, please contact us so we can remove the information.

Links to other web sites and services

Our website may integrate with or contain links to other third party sites and services. We are not responsible for the practices employed by third party websites or services embedded in, linked to, linked from, or connected with the website and your interactions with any third-party website or service are subject to that third party's own rules and policies.

How to contact us?

Based on our current data processing activities, we are not required to appoint a Data Protection Officer under Article 37 of the GDPR. For any privacy-related inquiries, please contact us at info@pantopix.com or at Str. Infratirii 30 Cluj Napoca, Cluj, Romania.

Changes to our privacy policy

Pantopix Ro may modify or update this Privacy Policy from time to time to reflect the changes in our business and practices. When we change the policy in a material manner we will let you know and update the 'last modified' date at the beginning of this page. Continuing to use our website after we publish changes to this Privacy Policy means that you are consenting to the changes.

bottom of page